New Look for “Executive Elder” Position.
A “reincarnation” and new morphology for the responsibilities currently incorporated under the duties of the Executive Elder!!
The many responsibilities currently the responsibility of “Executive Elder” are to be distilled into several distinct and separate task groups of positions with intent to lighten the load currently a sole responsibility, and to simultaneously create new positions of more palatable loading.
The following is a brief indication of what is to be implemented over the ensuing months.
1. The overall supervision duties together with advisor/support role will be morphed into an Executive Team consisting of two Elders along with the Minister. Elders to be appointed to this team will be resolved early in 2014. Bruce Hay has also been asked to be part of this team until the end of the current Church Year.
2. A new position of Church Statistician (does not have to be an Elder) to be created with responsibilities largely related to recording :-
+ Communion Attendance
+ Sunday Attendance
+ Preparation of Statistical Returns for the Church – Presbytery & annually to PCANZ.
Statistician Position – Interested persons – Please Stand Forward!
If you can assist please consider and speak with Alf or Bruce.
3. A new Position of Communion Assistant. (does not have to be an Elder) A volunteer is now called to fill this position in assistance to Robin Baxter.
Communion Assistant Position – Interested persons – Please stand forward! Speak with Alf or Robin for details
4. A new position of Assistant to Treasurer (does not have to be an Elder)
Assistant to Treasurer – Can you help? Please stand forward!
If you could assist in this capacity please speak with Treasurer Rosemarie for further details.
5. To further ease the current singular duties of Executive Elder it is proposed that the following responsibilities be devolved as set out below:-
[a] Recording and care of Minister’s entitlements of Study Leave, Annual Leave, Statutory Holiday Leave, will be the responsibility of the Treasurer.
[b] Matters related to supply of photocopy supplies (ink/ paper/etc) and maintenance will in future be undertaken by the Finance Committee.
[c] Overview of the various rosters will be continued by the current convenors but will as well be noted on the agenda for each Church Council Meeting in back up.
Update on Actions related to Earthquake Prone Building edicts:
As reported earlier last year, and in response to calls for action by The National Church Property Trustees and by Presbytery, the Church Council has continued to approach this nebulous issue with calm and responsibility.
1. Already distributed to the Congregational Members, and to outside users of the Building, is a report carried out under the Health & Safety in Employment Act in analysis to satisfy our belief that all reasonable steps have been engaged under that Act to be able to justify the continued use of the Building.
2. Structural Engineering firms have since been approached inviting quotations to ASSESS (not fix) the percentage of compliance the building currently meets up to date Building requirements in relation to Earthquake standards. This assessment would, as well as assessing to what standard St Aidans meets current requirements, also give an indication of how to rectify any inadequacy and at what cost. This ASSESSMENT (not fix) is estimated to cost in excess of $16,500!
3. The Government has at this stage (end of 2013) only a first reading of a Bill which seeks to legislate to require all “public” buildings to either bring earthquake buildings up to at least 34% of current regulations, or vacate! As it will need a second reading and then Committee Stages,- at which final percentage requirements and timing requirements may be altered,- your Church Team considering this matter is loath to suggest spending such sums of money until any legislation is fact and fully finalized.
4. The Church Team will be fully reporting on this matter to the full Church Council early in 2014 with recommendations and, as promised, The Church Council will continue to keep you informed.
Minister’s Holiday “catch up”
While all awake parishioners will appreciate and acknowledge that Alf expends an exuberance and wealth of energy and time in the leadership and care given in and to this Parish, – what is possibly not fully understood is that in doing so he has been very remiss in not ensuring he gives adequate cognizance to his need and responsibility to regularly take his rightful holidays.
Over the four years Alf has so ably filled the position as our Minister he has, to our benefit, but to his own detriment of rest and health, under used his rightful and contractual leave entitlement by over six weeks!!
We as a Parish should not have let this happen, and Alf is lately acknowledging the fact that he really would appreciate an easing of the pressure from the level of work he has been pursuing. The Church Council and Alf, co-jointly accepting these facts, wishing to retain Alf’s lively Ministry, yet also meet his need for an easing of work load, and in any event to meet obligations as to his leave entitlement,- have agreed to the following trial work programme over the next half year.
Beginning in March, and for each month until the end of August, Alf will take the 2nd week of each month as leave to use up the backlog of annual and statutory leave owing to him.
This will mean that following the first Sunday of each month (Kids N All), Alf will be on leave for one week including the second Sunday of the Month, on which Sunday an alternative visiting Preacher, or one of our own Parishioners, will arrange and lead the Service.
We will then together be more able to consider the future way forward.
The Church Council seeks the co-operation, understanding, and support of congregational members in this action and trial endeavour to honour the requirements of leave entitlement with best attempts to meet needs of the Parish and Alf’s wishes.